5 Tips on Managing Your Inbox

5 Tips on Managing Your Inbox

Inbox overload and the art of communication

This event is part of the “Let’s Talk Recruiting” series where a panel of recruiting practitioners get together online and have a conversation on a variety of topics related to corporate recruiting.

In today’s conversation…

We all use it to communicate and we all have our own ways that work best for us. But is are there better ways?

Our panel talk about ways that they stay ahead of the game of “inbox overload” and tactics that may help you too when it comes to candidate and hiring manager management.

Listen in and find out if you can learn a few new tricks of the trade.


Our Panelists…

Name & LinkedIn Profile Group Title Company
Jonathan Graber Recruiting Atlanta Sr. Recruiter, eCommerce (IX Team) The Home Depot
Sheridan King Recruiting DCBmore Talent Acquisition Manager RSM US LLP
Kris Saprano Recruiting Denver ED and ICU Recruiter SCL Health
Samantha Shobe Recruiting NYC Senior Salesforce Recruitment Consultant Computer Futures

Some of the attendees…

Name & LinkedIn Profile Group Title Company
Shanna Naeole Recruiting Atlanta Campus Recruiting Specialist Deloitte
JENNIFER ONEIL Recruiting Boston Talent Acquisition Manager Forward Financing (previous)
Christine Losos Recruiting Chicago Talent Acquisition Icon
Shawn Watzka Recruiting Chicago Senior Recruiter Inpatient Psych Solutions
Steven Rosenblum Recruiting Chicago Talent Acquisition and HR Operations Leader Level 5 Partners
Tricia Jones Recruiting Chicago Director Talent Acquisition Carle Health System
Mattie Coleman Recruiting Chicago Talent Acquisition Manager Carle Health System
Allison Cooper Recruiting Dallas Global Recruiter YPO
Antonia Ndi Recruiting Dallas Talent Acquisition Partner Academic Partnerships
Vira Garcia Recruiting Houston Director of Recruiting vcfo
Tracy Bryan Recruiting LA Recruiting Manager Internet Brands
Tracy Bryan Recruiting LA Recruiting Manager Internet Brands
Deanna Berry Recruiting LA Human Resources Manager CASA of Los Angeles
Nicholas Steinberg Recruiting LA Talent Acquisition Specialist Bluebeam
Zachary Eggers Recruiting LA Talent Acquisition Partner AEG
Mike Crosby Recruiting LA Talent Acquisition Partner Age of Learning / ABCmouse.com
Katherine Amato Recruiting LA Senior Corporate Recruiter Guitar Center
Deb Smith Recruiting Minneapolis Talent Acquisition Senior Corporate Recruiter Best Buy
Evan Waldera Recruiting Minneapolis Senior Recruiter Sovos
Denise Ward Recruiting Minneapolis Technical Recruiter Wunderlich-Malec Engineering
Becky Gramenz Recruiting Minneapolis Sr. Talent Acquisition Specialist Looking for Work
Ahna Thorstenson Recruiting NYC Recruiter Uber
Brandy Burrows Recruiting Phoenix Recruitment Operations Manager Medix Team
Meagan McGrew Recruiting Portland Nurse Recruiter Prestige Care
Nancy Longcoy Recruiting Seattle Senior Recruiter Washington Permanente Medical Group
Tayler Wike Recruiting Seattle Talent Acquisition Partner PayScale
Wendy Vandel Recruiting Seattle Health Services Recruiter Washington State Department of Corrections
Anca Cristea Recruiting Seattle Senior Talent Acquisition Specialist West Monroe Partners
Kisha English Recruiting The Triangle Employee Relations Specialist JetStream Ground Services
Susan Ross TA Leaders TA Leader Elastic
Karen DiGenova TA Leaders Global Head of Talent Acquisition Columbia Sportswear Company
Delta Stein TA Leaders Director, Talent Acquisition Frontier Technology
Monica Parker TA Leaders Director of Talent Acquisition and Development Helget Gas Products
Heidi Gorman TA Leaders Vice President Talent Acquisition Florida Autism Center
Janelle Lewis TA Leaders Global Talent Acquisition Assoc. Director - Energy and Natural Resources IHS Markit
Ashley Lawler TA Leaders Executive Recruiting Director | Consulting RSM US LLP
Joseph Yeh TA Leaders Head of Talent Apex.AI
Elizabeth Jaszczak TA Leaders Director of Employment and Recruiting Greater Cleveland RTA
Manisha Bavabhai TA Leaders Head of Recruiting Hudson MX
Diane Mariuzza TA Leaders Director of Talent Acquisition RXR Realty

We asked our attendees, “What’s a great way that you manage your inbox?”

These were the answers they gave…

  • a cleanout in the AM and cleanout in the PM to identify missed items or what to focus on
  • apply rules
  • Boomerang
  • Categorize folders into those that require follow-up vs those that are FYI
  • clear out inbox before you log off for the day
  • Color coding
  • Color Coding
  • Create folders
  • Create Rules for Auto move regular notifications and auto delete junk mail
  • creating folders
  • Creating folders on the side
  • Flags
  • Flags
  • Flags, mark as unread, reminder on calendar end of each week to go back through
  • folders
  • Folders
  • Folders for each hiring manager
  • Folders-tons of folders
  • I don't, desperately need help!
  • I don’t check emails as they come in. I schedule specific times of the day to reply to emails and action them.
  • I like using Categories...
  • Labeling junk mail is your friend.
  • Lots of folders and assigning rules
  • My your inbox your to do list, and when you've finished the email, delete it or put in a folder that's not your inbox.
  • Numbered Folders
  • Prioirtize first thing in the morning and the last hour of the day.
  • Prioritize
  • Rules
  • rules and folders
  • set up folders for each position and sub folders for yes and no
  • Set up Quick Steps
  • Set up rules
  • task list
  • Time block
  • Use of folders and filters to automatically move items
  • Use task option
  • Utilize flags
  • utilizing the task flags

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