The 5 Metrics Every Recruiting Team Should Have

The 5 Metrics Every Recruiting Team Should Have

Data can be overwhelming and sometimes even a distraction. If your desk was a car, what would few gauges would you have on your desk dashboard?

Listen in on what our panelists have to say.

This event is part of the “Let’s Talk Recruiting” series where a panel of recruiting practitioners get together online and have a conversation on a variety of topics related to corporate recruiting.


Our Panelists…

Name & LinkedIn Profile Group Title Company
Cathy Barry Recruiting Chicago Sr. Talent Acquisition Business Partner iRhythm Technologies
Courtney Lewis Recruiting Atlanta Regional Recruiter & HR Generalist Open To Work
Eddie Stewart TA Leaders Head of Talent Acquisition Radius Health
Lisa Wrezel Recruiting Chicago Talent Acquisition Lead Centric Consulting

Looking for automated reference checking?
Be sure to check out our group sponsor.

Our Group Sponsor - Checkster

We asked our attendees, “What is one metric that your recruiting team looks at on a weekly or daily basis?”

Here are their answers:

  • # of hires
  • # of hires
  • # of hires/ # of candidate interviews
  • Age of open reqs
  • aging reqs
  • Amount of hires that were made.
  • App to hire ratio
  • ATAS
  • attrition
  • Candidate flow, TTF, Interviews
  • Candidate pipeline
  • candidate screens
  • candidates in interview process
  • Connects
  • CPH
  • Days Open and Time to Fill
  • DEI representation in pipeline
  • Depends
  • Diversity
  • Fill Rate
  • Fill rate, Show rate %
  • Fill rates and time to fill.
  • fill ratio
  • Fill time
  • Gender Diversity
  • Hires
  • Hires/regions/turn around time
  • I am about to learn
  • Interviews
  • Interviews
  • Interviews
  • Interviews per week
  • Interviews scheduled
  • length of time candidate sits in "applied" status
  • manager-caused bottlenecks in time to hire
  • Many
  • None yet
  • Number of hires
  • Number of new candidates screened (weekly)
  • Number of offers per week
  • Number of open job reqs and candidates in the pipeline.
  • Number of open reqs
  • number of open reqs, aging
  • Numbers
  • Offer too hire ratio
  • One of the most critical metrics we look at is candidate profiles processed weekly for each position.
  • Open positions per Recruiter
  • open REQS
  • Open Reqs
  • Open reqs
  • open reqs per recruiter
  • open requisitions
  • opens and fills
  • pipeline
  • Pipeline health on open roles/positions
  • pipeline throughput conversion
  • Positions Filled
  • Quality of experience (candidate & hiring team)
  • Quality of Hire
  • Req load
  • Req Loads
  • reqs by recruiter, then time to fill reports
  • Retention
  • Source of hires.
  • Successful contacts
  • time in status
  • Time to Accept
  • time to fill
  • Time to fill
  • time to fill
  • Time to fill
  • time to fill
  • Time to fill
  • Time to fill
  • Time to fill
  • Time to fill
  • time to fill
  • time to fill
  • Time to fill
  • Time to fill
  • Time to fill ratio/ pipeline speed for the role
  • time to hire
  • Time to hire
  • TTF
  • TTF
  • TTF
  • varies

Chat Messages from the Session…

10:08:00 From Lisa Wrezel : I love that metric Cathy, thank you for sharing!

10:10:07 From Jose Martinez : Do you share that sourcing metric with hiring managers too? For hard-to-fill roles I could see using this to manage expectations with hiring managers that typically this type of role takes XX days to fill.

10:10:30 From Elaine DeWitt to All panelists : I agree with the “30-day” goal and time to fill metric. We used that same strategy at my prior company and each recruiter was measured and evaluated on that metric (among others).

10:10:46 From Heather Levine : This seems very related to the submission to hire ratio metric as it also focuses on recruiter talents.

10:11:39 From Elaine DeWitt to All panelists : Some positions were considered “Hard To Fill” so the goal was up to 45 days

10:11:46 From Cathy Barry to All panelists : Thanks – it’s my favorite metric. And Yes – I share this with my hiring managers. if I need additional $$/resources, it’s a tangible number that I can present.

10:12:23 From Tirrell Twyman : Eddie, we use icims and thats how we track the recruiting process and time to fill

10:13:17 From Winnie Tu : Greenhouse has a couple of reporting tools I like to use, but I agree, we make our own reports too since some of the data in it is a bit inaccurate or confusing to use

10:14:09 From Ronda Campbell to All panelists : Agree, we track from date requisition opened to offer accepted

10:14:13 From steven Davis : doesn’t really matter what you call it.

10:14:17 From Jeanne Amey to All panelists : I agree 100% as we had many applicants that relocated or immigrated at Princess- that takes time that is out of the team’s control

10:14:35 From Jeanne Amey to All panelists : important to have metrics that the team can control

10:15:00 From steven Davis : time to slate (source) Time to hire-time to start

10:16:27 From Jeanne Amey to All panelists : Agree – Indeed provided landslide of applicants, but less true candidates/hires

10:17:57 From Sean Rehder to Jeanne Amey and all panelists : please post to all attendees if you could. 🙂

10:18:40 From Ronda Campbell to All panelists : Referral source isn’t always accurate when tracked in ATS.

10:18:51 From Tirrell Twyman : when i have a hard to fill position or a position with specific requirements, I use the source of applicants more.

10:20:16 From Jeanne Amey : I ran a source effectiveness analysis quarterly – all sources, # of applicants, # of candidates and # of hires- helped optimize our spend on sourcing channels

10:21:23 From Cathy Barry : Thanks everyone! Time to Find is my favorite metric. And Yes – Jose Martinez – I share this with my hiring managers. if I need additional $$/resources, it’s a tangible number that I can present. 10:23:04 From Ginger Auchter : Agree Cathy: bringing numbers to the table helps place us more in a consultant role.

10:23:45 From steven Davis to All panelists : I’m using indeed promotions extensively now. works well for high volume. never needed to before. clearly businesses specific

10:28:19 From Tirrell Twyman : candidates experience is very important. im stressing that to my hiring managers consistently.

10:28:22 From koli donohue : @seanrehder what was the name of the company you mentioned previously?

10:28:44 From Eddie Stewart : If interested in more information at Job Target, you can contact Rob Prest at r.preset@jobtarget.com or call him at 203-990-1551

10:29:31 From Julie Kemp : Love the focus on candidate experience. If we can make that strong, you offer acceptance ratio goes up.

10:29:47 From Elaine DeWitt to All panelists : I agree that the success of the hires is extremely valuable data.

10:30:00 From Jeanne Amey : Eddie – is the email r.preset@jobtarget.com or r.prest@jobtarget.com?

10:30:07 From koli donohue : very useful data on your recruiter performance too

10:30:17 From Natalie Stryker : Courtney thank you! I agree with you love the focus on the candidate!! retention is so important.

10:30:32 From Tirrell Twyman : I concentrate on retention in my depts

10:30:35 From Kim Ramos : so true, Courtney!!

10:30:35 From Julie Kemp : Nobody wants to refill the same position over and over again.

10:31:01 From Jose Martinez : Data is so highly protected where I work – as a recruiter I rarely have access to attrition data….will need to find a way to influence Employee Relations/HR to tap into this 🙂

10:31:02 From Tirrell Twyman : so true Courtney

10:31:05 From Elaine DeWitt to All panelists : Absolutely, and it is important to place the right person into the role

10:31:40 From Jeanne Amey : Agree- retention through 90 days is what we used- after that it’s up to the environment

10:31:47 From Eddie Stewart : sorry, bad typing: r.prest@jobtarget.com

10:32:00 From Jeanne Amey : but key to understand drivers so the team can get ahead of it during recruitment

10:32:11 From Jeanne Amey : thanks Eddie!

10:32:20 From Natalie Stryker : You don’t think that recruiters can influences culture?

10:34:11 From Tirrell Twyman : its also good with promoting

10:34:27 From Tirrell Twyman : also referrings

10:34:34 From Tirrell Twyman : referrals*

10:34:53 From Lisa Wrezel : Natalie-I think one of the best parts of our job as recruiters is our opportunity to influence culture

10:35:03 From John Przybylek to All panelists : Retention is such a subjective topic, in terms of timelines and the ‘who’s to blame’ mentality? Are recruiters to blame if the person leaves <12 months, if so why? Each situation has it’s own set of circumstances, so it’s hard to figure out.

10:35:09 From Natalie Stryker : Agreed!

10:35:24 From koli donohue : totally agree, Natalie and Lisa 🙂

10:35:36 From Ginger Auchter : Jose: I’ve previously been in a similar company where data was very close-to-the-chest. What worked for me was having in writing the data that would be helpful, and a layout of why/what impact it would have (and if possible numerical data on money it would likely save, especially extrapolated over the full year).

10:36:07 From Christine Williams to All panelists : Once you know your metrics… what sources do you use for a comparison?

10:36:39 From Jose Martinez : @Ginger – love that approach, absolutely agree! thanks for the suggestion! 🙂

10:36:40 From Natalie Stryker : I think because we are the touch point for all those that we hire we learn more about an organization then most.

10:36:44 From Jeanne Amey : good input Ginger –

10:37:10 From Natalie Stryker : Yes Eddie!

10:37:11 From Ginger Auchter : Good luck!

10:37:17 From Jeanne Amey : what do people love about the company? that becomes the selling point with candidates

10:38:14 From Natalie Stryker : Jeanne you make a great point!

10:39:16 From Jeanne Amey : We did a candidate mapping of the experience so that we were all aware of where the candidate excitement ebbs and flows – it helped us to shore up those times (during background checks?) when the candidates’ enthusiasm wanes

10:39:40 From steven Davis to All panelists : we did a new hire and candidate surveys-we also did a manager pulse survey at day 30.

10:39:58 From Cathy Barry : Hi Jeanne – I like the candidate mapping of experience….great idea!

10:40:16 From Tirrell Twyman : I have had a candidate who had a poor experience with the manager, however their experience with me the recruiter was really good they decided to move forward and ended up having a great experience in the dept.

10:40:19 From Ginger Auchter : Would love to do something similar Jeanne – great idea!

10:40:36 From steven Davis to All panelists : it was early days so too soon to show real correlation but happy candidates/managers in the interview process seemed to have stronger performing new hires

10:40:48 From Natalie Stryker : Jeanne we are starting to do the same thing in my agency. We had started in the start of the year but COVID hit and we had some urgent positions to fill so this was a back burner. I hopeful I will be able to get everything together and present by the end of the year. Love this!!!

10:42:00 From Jeanne Amey : Great! It helps to have a common acknowledgment of the candidate experience and how we managed that to successful hiring.

10:43:45 From steven Davis : we did a new hire and candidate surveys-we also did a manager pulse survey at day 30 it was early days so too soon to show real correlation but happy candidates/managers in the interview process seemed to have stronger performing new hires it was early days so too soon to show real correlation but happy candidates/managers in the interview process seemed to have stronger performing new hires 10:44:08 From Heather Levine : iCIMS allows you to create a candidate and I use this for my team to track sourced leads. We have specific status used and a source set up to track leads entered.

10:44:50 From Heather Levine : We can track the sourced conversion rate and hires % based on sourced leads.

10:45:08 From Cathy Barry : Hi Steven – we do that at iRhythm, as well – we send out surveys at the 30 day mark, and 90 day mark – it’s interesting to look at the data and compare “engagement” at both time frames.

10:45:16 From Eddie Stewart : iCIMS has a CRM function that can help track leads. I don’t know a lot about it but hear it’s pretty good.

10:48:10 From Ronda Campbell to All panelists : We do surveys at 30 and 90days at Infoblox as well

10:48:12 From steven Davis : we also looked at candidate experience at end their candidate journey

10:48:14 From Tirrell Twyman : my company send out 30/60/90 surveys

10:49:14 From Fal Patel : What does your company use for these 30/60/90 day surveys?

10:49:16 From steven Davis : YES we did tie to manager-the challenge is anonymous vs confidential surveys

10:49:29 From Jeanne Amey : we used Key Survey as a platform

10:50:01 From Tirrell Twyman : My company use HR Connection

10:50:02 From steven Davis : YES this!!!!

10:50:16 From Jeanne Amey : Good metric Sean –

10:50:36 From Heather Levine : oh wow. The unreviewed applicant % was a metric of mine at one of the healthcare companies I worked at previously. We had to be less than 1% unreviewed every day to stay in compliance.

10:50:42 From steven Davis : used smartRecruiters and I got how long every person was in every stage

10:52:03 From Elaine DeWitt to All panelists : I was also a Healthcare recruiter and we were closely watched on how long candidates were in the “un-reviewed” status

10:52:23 From Jeanne Amey : I think you’re less likely to leave quality candidates on the table by requiring it

10:52:39 From Jeanne Amey : each applicant costs $$$

10:54:07 From Ginger Auchter : Agree Courtney – the candidates appreciate ANY update greatly!

10:54:19 From Tirrell Twyman : thank you everyone for the valuable information. thank you Sean for the invite, very informative.

10:54:55 From Kim Ramos : Would the panel be willing to share their TA metric scorecards that they share with their leaders? Looking to create a PP and would love to see other ideas.

10:55:18 From Saundra Ramsey : Ii pull down the reqs until I get through the candidates and then repost if needed

10:56:33 From Lisa Wrezel : Kim-I would be happy to. I have a powerpoint with metrics we track that we discuss with our leadership on a monthly basis. connect with me on LinkedIn and I can share more

10:56:34 From Elaine DeWitt to All panelists : I agree—– it’s essential to tightly manage your reqs and there should not be more than 50 or so before “un-posting”

10:56:59 From Ronda Campbell to All panelists : I do high volume as well. I try to disposition all candidates within 3 days of receiving.

10:57:13 From Lisa Wrezel to Sean Rehder(Privately) : I have to drop…

10:57:14 From Saundra Ramsey : Lisa, I would love to as well.

10:57:22 From Sean Rehder to Lisa Wrezel(Privately) : ok. thanks!

10:57:52 From Lisa Wrezel : I have to drop for another call, great discussion and please connect with me on LinkedIn if you’d like to chat further!

10:58:12 From Ronda Campbell to All panelists : Thanks everyone

10:58:17 From Christine Williams : For candidates that are “maybes” for future positions, I email them and ask them to Follow our company so that they will be alerted to the next opening.

10:58:57 From Jeanne Amey : great meeting – thanks again Sean!

10:58:57 From Ginger Auchter : Thank you everyone!

10:59:05 From Tiffany Reyna to All panelists : Great call today! Thank you all!

10:59:06 From Ginger Auchter : Thanks for organizing Sean!

10:59:12 From Elaine DeWitt to All panelists : Great information from everyone!

10:59:13 From Fal Patel : Thank you for organizing!

10:59:13 From Bonnie DeVito to All panelists : I have a meeting now and need to head out. But thank you all for your thoughts and suggestions. Great conversations!

10:59:15 From Betty Zabs : Thanks everyone!

10:59:19 From Saundra Ramsey : Enjoying it for sure!

11:00:57 From Bez Rengifo : Excellent discussion

Some of the attendees…

Name & LinkedIn Profile Group Title Company
Hanna Hyun Executive Recruiter Madison Street Search
Stacey Foster Recruiting Atlanta Human Resource Director Real Floors
Ednard Salvant Recruiting Atlanta Senior Recruiting Coordinator WestRock Company
Barbara Marks Recruiting Atlanta Recruiting Manager (Contract) Kimco Services, LLC
Katrina Acosta Recruiting Atlanta Talent Acquisition Manager Hisense USA
Nyesha Song Recruiting Atlanta Talent Acquisition Coordinator Solidifi
Dan Baker Recruiting Atlanta Senior Corporate Recruiter Healthstat
Saundra Ramsey Recruiting Atlanta Talent Acquisition Business Partner hiring all levels of Technology Wahoo Fitness
Jessica Marotta Recruiting Boston Principal, Talent Acquisition Forrester
Christine Williams Recruiting Boston Recruiter Ophthalmic Consultants of Boston
Sheila Chiodo Recruiting Boston Leader Recruiter Intuit
JENNIFER ONEIL Recruiting Boston Talent Acquisition Manager Forward Financing (previous)
Ryane Jackson Recruiting Boston Corporate and Campus Recruiter South Bay Community Services
Andy Pittaluga Recruiting Boston Technical Recruiter Bose Corporation
Kim Ramos Recruiting Chicago Senior Corporate Recruiter Endurance
Tracey Anderson Recruiting Chicago Executive Recruiter Veolia North America
Andreia Cardoso Recruiting Chicago HR Administrator Fresenius Kabi
Tina Ramirez Recruiting Chicago Senior Recruiter R.J. O'Brien & Associates
Barbara Fasth Recruiting Chicago Recruiting Manager Menasha Packaging
Jeanette Young Recruiting Chicago Director Talent Acquisition EN Engineering
Claudia Castaneda Recruiting Chicago Sr Talent Advisor U.S. Cellular
Koli Donohue Recruiting Chicago Manager Stillwater Architecture, LLC
Seta Kafi Recruiting Dallas Senior Talent Acquisition Partner Medecision
Stephanie Williams Recruiting Dallas Corporate Recruiter 2020 Companies
Antonia Ndi Recruiting Dallas Talent Acquisition Partner Academic Partnerships
Heather Levine Recruiting Dallas Recruiter - Allstate Agency Auto Dealership Program Allstate
Ronda Estrada-Campbell Recruiting Dallas Sr. Global Recruiter Infoblox
Kendall Lockwood Recruiting Dallas Principal Technical Recruiter Cambium Learning Group
Brady Beavers Recruiting Dallas Recruiting Manager Nexius
Krystan Silva Recruiting DCBmore Talent Acquisition Manager Looking for Work
Allyson Leszman Recruiting Denver Talent Acquisition / Operations Transformation Looking for Work
Judy Lewallen Recruiting Denver Principal Talent Sourcing Partner/Recruiter, Talent Acquisition, Worldwide Medical and R&D Biogen
John Przybylek Recruiting Denver Senior Technical Recruiter CAI
Corinne Shalvoy Recruiting Denver Director of Talent Cologix
Vira Garcia Recruiting Houston Director of Recruiting vcfo
Stephanie Cox Recruiting Houston Recruiting Lead for Delivery Consulting, Change Managers, Project Managers, and Business Analysts Unknown
Natalie DiChiaro Recruiting Houston Contract Corporate Recruiter Indorama Ventures PCL
Tirrell Twyman Recruiting Houston Sr. Recruiter CHI St. Luke's Health
Winnie Tu Recruiting Houston Talent Acquisition Advisor HCSS
Tiffany Reyna Recruiting Houston Talent Acquisition Percepta
Susan Collins Recruiting Houston Director, Talent Acquisition - Stores & Employer Branding Talbots
Joel Stern Recruiting LA Senior Talent Partner Unknown
Kellee McDonald Recruiting LA Global Talent Acquisition Project Manager I People and Organization Sony Pictures Entertainment
Sean Rehder Recruiting LA Community Manager CRM Connections
Charles Carbajo Recruiting LA Talent Acquisition Looking for Work
Stacey Grogan Recruiting LA Senior Staffing Specialist Unknown
Lance Hunsicker Recruiting LA Executive Recruiter Parsons Corporation
Bez Rengifo Recruiting LA Sr. Manager / Director, People Services (HR Business Partner department) Loma Linda University Health Care
Rebecca Kellogg Recruiting LA Recruiter ViacomCBS
Becky Gramenz Recruiting Minneapolis Sr. Talent Acquisition Specialist Looking for Work
Kelli Ready Recruiting Minneapolis Talent Acquisition Partner BluePearl Veterinary Partners
Dana Kleman Recruiting Minneapolis Director, Talent Acquisition Donaldson
Lori Rinn Recruiting NYC Vice President-Sr Recruiter Neuberger Berman
Chris Fehmel Recruiting NYC Recruitment Manager, Client Service Delivery BNY Mellon
Roopali Patil Recruiting NYC Senior Talent Acquisition Specialist - R&D Engineering Johnson & Johnson
Jenna Kalish Recruiting NYC Sr. Recruiter, Talent Acquisition WebMD
Jose Martinez Recruiting NYC Senior Recruiter, Global Marketing + Recruiting Manager/POC for Hardware Marketing+ DEI Project Lead Google
Carol Ricciardi Recruiting NYC Senior Strategic Sourcing Specialists Takeda Pharmaceuticals
Betty Zabs Recruiting Phoenix Senior Corporate Recruiter Nordstrom
Elaine Dewitt Recruiting Phoenix Contract Recruiter HonorHealth
Kathlene Whinnery Recruiting Portland Sr. Recruiter Viewpoint
Janet Bender Recruiting Portland Talent Acquisition Manager M Financial Group
Tamara Garlett Recruiting Portland Senior Recruiter, Global Footwear Product Creation Nike
Jessica Burgess Recruiting Seattle Director, Talent Acquisition Zones, Inc.
Kathy Simmons Recruiting Seattle Technical Recruiter Accenture
Eric Stewart Recruiting Seattle Recruiter H10 Capital
Julie Kemp Recruiting SFBA Talent Acquisition Mercari
Radhika Aggarwal Recruiting SFBA Senior Technical Recruiter Macy's
Audrey Fong Recruiting SFBA Talent Acquisition Manager cPrime
Sydney Clark Recruiting SFBA University and Diversity Sourcer Udemy
Shannon Bravenec Recruiting SFBA Sr. Director, Talent Acquisition Unknown
Michael Salas Recruiting SFBA Sr. Recruiter Unknown
Katie Hoffmeister Recruiting.Work Talent Acquisition Recruiter H&A Architects & Engineers
Brenda Tern TA Leaders Head of Sales Recruiting, NAMER + LATAM Region Udemy
Jessica Wall TA Leaders Associate Director, Talent Acquisition: Recruitment and Supplier Relationships SAGE Therapeutics
Lisa Trujillo TA Leaders Director of Talent Acquisition Clear Capital
Jody Block TA Leaders Associate Director, Talent Acquisition Operations Chewy
Heidi Gorman TA Leaders Vice President Talent Acquisition Florida Autism Center
Amy Clem TA Leaders Senior Manager, Talent Acquisition Chewy
Bryan Hickey TA Leaders Executive Director of Talent Acquisition Cedars-Sinai
Kellie Brady TA Leaders Director, Talent Acquisition AxoGen
Kevin Oram TA Leaders Director, Talent Acquisition Operations DreamWorks Animation
Sean Hanna TA Leaders Head of Talent Acquisition Operations Collibra
Ashley Lawler TA Leaders Executive Recruiting Director | Consulting RSM
Rachel Cupples TA Leaders Director, Talent Strategy & Partnerships Recruiter.com
Chrissy Gibson TA Leaders VP/Talent Acquisition Delivery Consultant, Senior UMB Bank
Nadia McKinney TA Leaders Sr. Director, Talent Acquisition & Development PROS
David Baker TA Leaders Sr. Director of Growth & Development/Brokerage Services One Homecare Solutions
Jay Barrow TA Leaders Head of Talent Acquisition Southern States Cooperative
Steven Davis TA Leaders Vice President-Head of Talent Acquisition Looking for Work
Laura Sehres TA Leaders VP, Talent Acquisition and Diversity, Equity, & Inclusion / Chair, DEI Steering Committee PSCU
Jeanne Amey TA Leaders Vice President Talent Acquisition PennyMac Loan Services, LLC
Stacey Kramer TA Leaders Director, Recruiting 314e Corporation
Bennett Yang TA Leaders Director Talent Acquisition SoundHound
Fal Patel TA Leaders Director, People & Culture Reibus International
Bonnie DeVito TA Leaders Director, Talent Acquisition Dorel Sports
Kathy King TA Leaders Director of Talent Acquisition Confluent Health
Jontelle Romero-Bennett TA Leaders Divisional Director of Recruiting Encore Rehabilitation Services
Ginger Auchter TA Leaders Senior Talent Acquisition Consultant Milwaukee Tool
JoDee Klinker TA Leaders Director of Talent Acquisition Carson Group

About the author

Leave a Reply