Tool Time with Marvin Smith and Eric Jaquith

Tool Time with Marvin Smith and Eric Jaquith ~ Organizational framework for recruiting and sourcing process

An ongoing series of round-table sessions that focus on recruiting tools in our industry. 

Marvin Smith (Lockheed Martin) and Eric Jaquith (SeekOut) are going to have a conversation about organizational framework for recruiting and sourcing process.  

They will discuss how to use the Google Chrome Toolbar as well as, OneNote, in addition to some other Microsoft Outlook tools.  In fact, Eric will show how he runs his recruiting life on Chrome.  

Listen in on what our panelists have to say.

This event is part of the “Let’s Talk Recruiting” series where a panel of recruiting practitioners get together online and have a conversation on a variety of topics related to corporate recruiting.


Click to Play the Recording


Our Panelists…

Name & LinkedIn Profile Group Title Company
Eric Jaquith Recruiting Phoenix Enterprise Sales SeekOut
Marvin Smith Recruiting Seattle Strategic Talent Sourcing | Talent Community Strategist Lockheed Martin

Looking for automated reference checking?
Be sure to check out our group sponsor.

Our Group Sponsor - Checkster

We asked our attendees, “Besides LinkedIn, what is your favorite tool you use in your day to day recruiting?”

Here are their answers:

  • Alerts
  • All Social Media Platforms
  • All the free tools
  • Alumni sites
  • amazing hiring
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • Ats
  • ATS system
  • ATS- avature
  • Avature
  • Avature CRM
  • Beamery
  • Beamery
  • Beamery
  • Beamery
  • Betterteam
  • Boolean
  • boolean searching
  • Calendar booking tool
  • Calendarly
  • Calendly
  • Calendly
  • Calendly
  • campus recruiting resources (Handshake, etc..)
  • careerbuilder, indeed, and craigslist
  • CareerPlug
  • chrome
  • ClearanceJobs
  • ClearanceJobs
  • Company ATS
  • CRM
  • Dice
  • Dice
  • Dice.com
  • Eightfold
  • Entelo
  • entelo
  • entelo
  • Excel
  • Excel and ATS
  • Excel?
  • Gartber
  • Gem
  • Gem
  • Github
  • glassdoor
  • Google
  • Google
  • Google
  • Google
  • Google
  • google
  • Google and Telemetry database
  • Google, Workday
  • Greenhouse
  • Greenhouse
  • greenhouse reminders
  • Handshake
  • Hired.com
  • Hiretual
  • Hiretual
  • Hiretual
  • Hiretual
  • Hiretual
  • Hiretual
  • Hiretual
  • HireTual
  • Hiretual
  • HireTual
  • Hiretual and google
  • I am in the process of investigating other tools.
  • I have used Seek Out in the past and LOVED it!
  • iCIMS
  • iCIMS
  • In my last company we had implemented AllyO text recruiting in August 2018. It was new and inventive for the company.
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed and my own bench of candidates
  • Indeed and network groups
  • Indeed Resume Search
  • Indeed.com
  • Indeed.com
  • Internal BI
  • Job Elephant
  • JobVite
  • lever, calendly, hunter
  • LI
  • Linked In
  • LinkedIn, ATS, Indeed
  • Looking to learn - right now I am the in-house executive recruiter, so I rely pretty heavily on LI. I know my team utilizes Inde
  • Lusha
  • Mostly use LinkedIn
  • MS OneNote
  • Multi-Highlight
  • my ATS
  • my HRIS
  • my massive database of untapped candidates!
  • Myspace
  • Networking
  • niche membership sites/organizations
  • Notes app on my Mac
  • OnceHub
  • OneDrive, OneNote, Zoom, Google
  • OneNote
  • OneNote
  • OneNote
  • OneNote
  • onenote!
  • Other
  • our ATS
  • our ATS
  • Our ATS
  • Our ATS Lever for reporting
  • Our own ATS
  • Outlook
  • Outlook
  • Outlook
  • PandoIQ
  • Phenom CRM
  • Phenom people
  • Practice Match database
  • Quora
  • Recruitee
  • Reddit
  • reddit is my sleeper agent - i recruit for salesforce so helps with the specialists
  • Resource.io
  • Seek Out
  • seekOut
  • SeekOut
  • SeekOut
  • SeekOut
  • Seekout
  • Slack
  • Smart Sheet
  • Smartsearch
  • Sourcebreaker
  • Swoop Talent
  • Tableau
  • Talent Discovery
  • Talent Insights- Linkedin tool
  • Taleo
  • Taleo
  • Telephone
  • Text Recruit
  • Text Recruit
  • TextRecruit
  • TextRecruit
  • the phone
  • Ultipro
  • Vettery
  • Whatever ATS the company utilizes
  • Workday
  • Workday
  • www
  • youcanbook.me for scheduling
  • Zoom
  • Zoom Info
  • Zoom Information

Chat Messages from the Session…

10:04:03 >> From  Lance Hunsicker : Will these slides be available?

10:04:28 >> From  David Marr : @Lance, not something that has been done thus far

10:04:44 >> From  Sean Rehder   to   David Marr and all panelists : I try to have the panelists monitor the chat area when they can…

10:06:11 >> From  Sean Rehder : I’ll be posting the recording later today at https://Recruiting.Work

All past recorded sessions can be found at https://Recruiting.Work/events

10:06:43 >> From  Barbara Marks   to   All panelists : Thanks for posting the recording!

10:12:52 >> From  Marvin Smith : Do any of you use something similar to organize your workflow?

10:13:51 >> From  Sue Sabol : OneNote

10:14:23 >> From  Marvin Smith : @sue my favorite

10:14:29 >> From  Eileen Sullivan   to   All panelists : I use bookmarks, but not separate categories

10:14:36 >> From  Catherine Hansen : Do these tips work in both suite and O365?

10:18:00 >> From  Brandon Barber : OneNote a lifesaver

10:20:22 >> From  Catherine Hansen : What kind of tool is OneNote, and is it part of the MSFT O365 suite?

10:20:26 >> From  Chau Nguyen : Yes, it’s sharable

10:20:41 >> From  Liza Bryant : Yes, part of O365.  I just pinned it to my task bar

10:20:56 >> From  Liza Bryant : Looks like a good tool to stay organized.  Thanks

10:21:00 >> From  Amy Westbrook : I Live by Onenote

10:21:19 >> From  Angelo Pancho : @Marvin -Do you copy & paste (or export) the content from Talent Insights to OneNote tabs for the Battlecards?  Also, are you syncing your OneNote to a MS Teams Channel?

10:24:35 >> From  Amy Westbrook : Yes

10:24:43 >> From  Brandon Barber : Yes

10:28:44 >> From  Marvin Smith : @Angelo In the case of the insights I displayed came from SeekOut.  I have not tried to export from LinkedIn Insights.  Do you do that?

10:30:00 >> From  David Marr : Spreadsheets

10:30:06 >> From  Kim Joyce : We use Smart Sheet

10:30:09 >> From  Lori Davis : Trello

10:30:28 >> From  Kim Joyce : It’s amazing for a Kanban

10:30:29 >> From  Sean Rehder : Smart Sheet is an excellent tool.

10:30:33 >> From  Sean Hanna : Dashboards and reporting for status

10:30:58 >> From  Kim Joyce : Avature is good for making a people list too

10:31:18 >> From  Sean Hanna : Talentwall.io we use is a combo of dashboard and Trello to show status by req/job

10:31:51 >> From  Le Nguyen : Another way to share information is use your Contacts. Your contacts do not need to be real people, but can be subjects. The notes section allows for attachments. So it’s an easy way to share spreadsheets, pdfs, links or texts

10:33:09 >> From  Angelo Pancho : @Marvin -Yes, it’s a simple export from LI Talent Insights…it’s a .pdf report.  I haven’t added the .pdfs to OneNote yet, but I will start doing it.

10:35:37 >> From  Marvin Smith : @Angelo I have frequently sent PDF’s to OneNote.  It saves everything as an image.  Works well except with I want live linkes

10:35:39 >> From  Marvin Smith : links

10:36:25 >> From  Rob Bursee   to   All panelists : Love this!

10:36:48 >> From  Catherine Hansen : @Eric, any tips on a bootcamp or training for learning Excel or Google pivot tables etc?

10:37:09 >> From  Catherine Hansen : …esp or recruiting or HR function would be awesome

10:38:21 >> From  Consuelo Mendez   to   All panelists : Could you share out the spreadsheet template?

10:40:12 >> From  Brad Mumpower : @Catherine LI Learning has some great Excel courses, with first month free. Pluralsight is also a good option (if you work in tech, sometimes Engineering departments have extra seats so check with that dept first to avoid cost).

10:40:46 >> From  Sean Rehder : Yes, LinkedIn learning is good…Udemy is good too

10:41:06 >> From  Mike Haley   to   All panelists : any other one note best practices?

10:41:16 >> From  Rob Bursee   to   All panelists : Any chance we could get an example copy of those last spreadsheets?

10:41:36 >> From  Mike Haley   to   All panelists : this is great by the way!!

10:42:57 >> From  Brad Mumpower : @Marvin/Eric, I’m interested to see/hear what kinds of data visualizations you share with hiring managers based on the candidate data you’re gathering, if any

10:44:11 >> From  Catherine Hansen : +1 Brad

10:46:10 >> From  Marvin Smith : Dean DaCosta’s mother lode of tools.  There should be a couple of search string builders on it…https://start.me/p/ydwkaP/lmco-ssar

10:47:03 >> From  Dan Baker   to   All panelists : @eric I’d be very interested in seeing your Excel templates you have built out.

10:49:22 >> From  Dan Baker   to   All panelists : Awesome meeting today gentlemen. A lot to digest, but this was a huge value add. Thank you!

10:49:44 >> From  Vanessa Presta   to   All panelists : Thanks everyone!

10:50:01 >> From  Tamara Garlett : Great panel – thanks, guys!

10:50:02 >> From  Scott Hand   to   All panelists : Thank you so much.  Very useful stuff.

10:50:07 >> From  Audra Colquite-Matthews   to   All panelists : Great information, thank you!

10:50:09 >> From  Angelo Pancho : Thank you guys, very helpful!

10:50:09 >> From  Catherine Hansen : Awesome panel!  And congrats on new gig Marvin

10:50:10 >> From  Brad Mumpower : @Eric thank you. Always looking to improve reporting, especially for C-Suite stakeholders

10:50:16 >> From  Kristin Megneys   to   All panelists : Thank you! Great topics

10:50:16 >> From  Vanessa Presta : Thanks everyone!

10:50:19 >> From  Christine Maniacek : Thank you, Gents!

10:50:23 >> From  Shailly Sharma : Thank you

10:50:30 >> From  Rob Bursee : Thanks for your time today… Great tool talk!

10:50:36 >> From  Saundra Ramsey : thank you for the great info always fun with you two!

10:50:37 >> From  Kristine Nemeth   to   All panelists : Thanks!

10:50:39 >> From  Kim Joyce : Good stuff!

10:50:40 >> From  Katherine Amato   to   All panelists : Thank you, great session!

10:50:41 >> From  Kim Joyce : Thank you!

10:50:42 >> From  Angie Sartori   to   All panelists : Thank you!

10:50:42 >> From  Amy Westbrook :  Thank you guys, I have learned so much!! Y’all are amazing, and I look forward to the next time!!!

10:50:45 >> From  Ronda Campbell : Thank you

10:50:49 >> From  Helen Tunea   to   All panelists : Thank you!

10:50:50 >> From  Melisa Medrano : THANKs!!!

10:50:53 >> From  Lori Davis : Thank you!!

10:50:55 >> From  Kirsten Barron : Thank you!

10:50:56 >> From  Rob Bursee : Thanks Sean! appreciate the share

10:50:59 >> From  John Sullivan : thank you

10:51:02 >> From  Tom McNamara : thank you! Nice work: )

10:51:19 >> From  Tiffanie Chiles-Mitchell   to   All panelists : Thank you, very helpful!


Some of the attendees…

Name & LinkedIn Profile Group Title Company
Zach Elder Recruiting Atlanta TA Manager FIS Global
Nyesha Song Recruiting Atlanta Talent Acquisition Coordinator Solidifi
Graham Berg Recruiting Atlanta Talent Acquisition Manager CEDAR
Sue Sabol Recruiting Atlanta Lead Talent Acquisition Manager AT&T
Barbara Marks Recruiting Atlanta Recruiting Manager (Contract) Kimco Services, LLC
Chavi Singh Recruiting Atlanta Senior Technical Recruiter- Product & Engineering RentPath
Stacey Foster Recruiting Atlanta Human Resource Director Real Floors
Liza Bryant Recruiting Atlanta Director, HR M2GEN
Dan Baker Recruiting Atlanta Senior Corporate Recruiter Healthstat
Anita Kumar Recruiting Atlanta Talent Acquisition Business Partner GE Appliances, a Haier company
Eileen Flynn Recruiting Boston Creative Talent Acquisition Manager / Sr. Creative Recruiter Wolverine Worldwide
Kristina Saunders Recruiting Boston Senior Manager, Talent Acquisition J. Jill
Patrick Ward Recruiting Boston Talent Acquisition Partner Halloran Consulting Group
Paige Skilling Recruiting Boston Vice President, Human Resources Natixis Investment Managers
Andy Pittaluga Recruiting Boston Technical Recruiter Bose Corporation
Gina Kelleher Recruiting Boston Vice President, Talent Acquisition/Executive and Diversity Sourcing Citizens Bank
Kelly McCarthy Recruiting Chicago Senior Corporate Recruiter on the Talent Acquisition team Hu-Friedy Mfg. Co., LLC
Tina Ramirez Recruiting Chicago Senior Recruiter R.J. O'Brien & Associates
Mike Haley Recruiting Chicago Professional Hiring Lead Advisor - Talent Acquisition BP
Eileen Sullivan Recruiting Chicago Recruiter Ferrara Candy Company
Sam Dumash Recruiting Chicago Senior Recruiter FTI Consulting
Tracey Anderson Recruiting Chicago Executive Recruiter Veolia North America
Claudia Castaneda Recruiting Chicago Sr Talent Advisor U.S. Cellular
Christine Maniacek Recruiting Chicago Independent Talent Acquisition Consultant / Contract Recruiter / Career Consultant Forward Intentions Group
Shawn Watzka Recruiting Chicago Senior Recruiter Inpatient Psych Solutions
Sue Chamberland Recruiting Chicago National Recruiting Manager Tecta America Commercial Roofing
Kimberly Joyce Recruiting Chicago Senior Analytics Sourcing Recruiter McKinsey & Company
Brandon Barber Recruiting Dallas Senior Technical Recruiter Hilton Worldwide
Priscilla Vega Recruiting Dallas Talent Acquisition Manager Dallas Independent School District
Linsee Mathews Recruiting Dallas Talent Acquisition Specialist Apex Capital Corp
Brian Geller Recruiting Dallas Senior Corporate Recruiter PrimeLending
Tiffanie Chiles-Mitchell Recruiting Dallas Senior Manager, Talent Acquisition GameStop
Amy Westbrook Recruiting Dallas Senior Corporate Recruiter Nielsen
Matt Fox Recruiting DCBmore Technical Recruiter AMERICAN SYSTEMS
Brenda Furst Recruiting Denver Recruiter Starkey Hearing Technologies
Rob Sheard Recruiting Denver Senior Recruiter CGI
Ryan Willard Recruiting Denver Sr. Technical Recruiter Starz
Joe Sorrow Recruiting Denver Talent Acquisition Partner FullContact
Russell Coats Recruiting Houston Talent Acquisition Lead Fieldwood Energy LLC
Alicia Pezo Recruiting LA Senior Talent Acquisition Specialist PHYSICAL OPTICS CORPORATION
Rosie Armendariz Recruiting LA Senior Specialized Recruiter Business Support Services City of Hope
Giti Doustkam Recruiting LA Sr. Talent Acquisition Partner Abbott
Helen Tunea Recruiting LA Sr. Manager, Talent Acquisition Connexity
Jaclyn Tagliani Recruiting LA Corporate Recruiter National Veterinary Associates
Cindy Wong Recruiting LA Sr. Talent Acquisition Specialist Princess Cruises
Rawson Leavitt Recruiting LA Lead Technical Recruiter TigerConnect
Katherine Amato Recruiting LA Senior Corporate Recruiter Guitar Center
Lance Hunsicker Recruiting LA Executive Recruiter Parsons Corporation
Jan Slack Recruiting LA Corporate Recruiting Manager Unical Aviation
Angela Vance Recruiting Minneapolis Corporate Recruiter Blattner Energy
Katie Leary Recruiting Minneapolis Contract Talent Acquisition Manager Lawrence Merchandising Services
Matt Englund Recruiting Minneapolis Talent Acquisition Leader Nerdery
Maia Savitt Recruiting Minneapolis Talent Acquisition Sourcer Allina Health
Dana Bozich Recruiting Minneapolis Talent Acquisition Specialist Sedgwick
Regina Frierson Recruiting Nashville Recruiter Verizon
Valerie Ward Recruiting NYC Senior Recruiter Novantas
Consuelo Mendez Recruiting NYC Manager of Recruiting CrossBorder Solutions
Paul Kudarauskas Recruiting NYC Talent Acquisition Associate Healthcare Consultancy Group - HCG
Kristine Nemeth Recruiting NYC Talent Engagement Manager Diageo
Julie Melton Recruiting Phoenix Recruiting Specialist SRP Companies
Nancie Meeks Recruiting Phoenix Senior Corporate Recruiter Insight Enterprises, Inc.
Tamara Garlett Recruiting Portland Senior Recruiter, Global Footwear Product Creation Nike
John Sullivan Recruiting Portland Talent Acquisition Lead (IT Group) The Standard
Kathlene Whinnery Recruiting Portland Sr. Recruiter Viewpoint
Halima Abdirizak Recruiting Portland Recruiter City of Portland
Jennifer Halabi Recruiting Seattle Director, Global Talent Acquisition Nintex
Justin Stansberry Recruiting Seattle Sr Sourcing Recruiter, Data Science & Analytics The Climate Corporation
Thom Macfarlane Recruiting Seattle Sourcing Recruiter F5 Networks
Nancy Longcoy Recruiting Seattle Senior Recruiter Washington Permanente Medical Group
Lance Phillips Recruiting Seattle Senior Manager Talent Acquisition Oracle
Natalya McCool Recruiting SFBA Recruiter Berkeley Lab
Kasey Ethier Recruiting SFBA Senior Manager Talent Acquisition SEPHORA
Catherine Hansen Recruiting SFBA Senior Manager, Recruiting Hippo Insurance
Satarupa Bhattacharya Recruiting SFBA Team Lead Oracle
Melisa Medrano Recruiting SFBA Manager, Talent Acquisition NGM Biopharmaceuticals
Staci Daley Recruiting SFBA Recruiting Specialist for Guckenheimer @ Google Guckenheimer
Teri Owens Recruiting SFBA Senior Recruiter Hitachi America, Ltd.
Belina Pignataro Recruiting SFBA Recruiter Tecan
Jeff Shiverdaker Recruiting SFBA Senior Talent Acquisition Partner Marvell Semiconductor
Daniel Gieber Recruiting SFBA Staffing Consultant Xilinx
Beverly Royall Recruiting The Triangle Talent Acquisition Specialist Reliant Rehabilitation
Nicole McDaniel Recruiting.Work Talent Acquisition Partner 2 Huntington Ingalls Industries
John Shearer TA Leaders Director Talent Acquisition Looking for Work
Victor Apkarian TA Leaders Director Talent Acquisition RGP - Resources Global Professionals
Audra Colquitte-Matthews TA Leaders Director, Global Talent Acquisition Fluidigm
Sean Hanna TA Leaders Head of Talent Acquisition Operations Collibra
Abby Snauwaert TA Leaders Director, Talent Acquisition Revenue Analytics
Tracy Sonck TA Leaders Director Of Recruiting Sares-Regis Group
Jared Schulcz TA Leaders Director of Recruiting The National Academies of Sciences, Engineering, and Medicine
Rithesh Nair TA Leaders Executive Talent Acquisition Recruiter EY
Delta Stein TA Leaders Director, Talent Acquisition Frontier Technology
Morgan Price TA Leaders Senior Vice President, Recruiting and Talent Acquisition Allied Universal
Nick Moore TA Leaders Director of Recruiting sbe Lifestyle Hospitality
Daniella McDonald TA Leaders Talent Acquisition Leader Looking for Work
Glenn Murani TA Leaders Director of Talent Acquisition Optima Global Solutions
David McMichael TA Leaders Head of Talent Acquisition Cortica
Monica Silverstein TA Leaders Head, Talent Acquisition and Employee Experience Univision Communications
Brooke Wheeler TA Leaders Director Talent Acquisition MerchantE
Liz Tylki TA Leaders Director, Talent Acquisition DentaQuest
Dan Shortall TA Leaders Sr. Director of Strategic Staffing Global Conductor
Robert Bursee TA Leaders Director of Talent Acquisition Operations Wellpath
Kent Button TA Leaders Sr. Director, Talent Acquisition VMware
Michael Martinolich TA Leaders Head of Global Recruiting NERA Economic Consulting
Melissa Rutledge TA Leaders Talent Acquisition Director Point B
Mark Tindle TA Leaders Director, Talent Acquisition Root
Gyla Becks TA Leaders Director, Recruiting eBay

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