Tool Time with Marvin Smith and Eric Jaquith

Tool Time with Marvin Smith and Eric Jaquith ~ Organizational framework for recruiting and sourcing process

An ongoing series of round-table sessions that focus on recruiting tools in our industry. 

Marvin Smith (Lockheed Martin) and Eric Jaquith (SeekOut) are going to have a conversation about organizational framework for recruiting and sourcing process.  

They will discuss how to use the Google Chrome Toolbar as well as, OneNote, in addition to some other Microsoft Outlook tools.  In fact, Eric will show how he runs his recruiting life on Chrome.  

Listen in on what our panelists have to say.

This event is part of the “Let’s Talk Recruiting” series where a panel of recruiting practitioners get together online and have a conversation on a variety of topics related to corporate recruiting.


Click to Play the Recording


Our Panelists…

Name & LinkedIn Profile Group Title Company
Eric Jaquith Enterprise Sales SeekOut
Marvin Smith Recruiting Seattle Talent Sourcer, Software Engineering | Talent Engagement Strategist Lockheed Martin

Looking for automated reference checking?
Be sure to check out our group sponsor.

Our Group Sponsor - Checkster

We asked our attendees, “Besides LinkedIn, what is your favorite tool you use in your day to day recruiting?”

Here are their answers:

  • Alerts
  • All Social Media Platforms
  • All the free tools
  • Alumni sites
  • amazing hiring
  • Ats
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS
  • ATS system
  • ATS- avature
  • Avature
  • Avature CRM
  • Beamery
  • Beamery
  • Beamery
  • Beamery
  • Betterteam
  • Boolean
  • boolean searching
  • Calendar booking tool
  • Calendarly
  • Calendly
  • Calendly
  • Calendly
  • campus recruiting resources (Handshake, etc..)
  • careerbuilder, indeed, and craigslist
  • CareerPlug
  • chrome
  • ClearanceJobs
  • ClearanceJobs
  • Company ATS
  • CRM
  • Dice
  • Dice
  • Dice.com
  • Eightfold
  • Entelo
  • entelo
  • entelo
  • Excel
  • Excel and ATS
  • Excel?
  • Gartber
  • Gem
  • Gem
  • Github
  • glassdoor
  • Google
  • Google
  • Google
  • Google
  • Google
  • google
  • Google and Telemetry database
  • Google, Workday
  • Greenhouse
  • Greenhouse
  • greenhouse reminders
  • Handshake
  • Hired.com
  • Hiretual
  • Hiretual
  • Hiretual
  • Hiretual
  • Hiretual
  • Hiretual
  • Hiretual
  • HireTual
  • Hiretual
  • HireTual
  • Hiretual and google
  • I am in the process of investigating other tools.
  • I have used Seek Out in the past and LOVED it!
  • iCIMS
  • iCIMS
  • In my last company we had implemented AllyO text recruiting in August 2018. It was new and inventive for the company.
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed
  • Indeed and my own bench of candidates
  • Indeed and network groups
  • Indeed Resume Search
  • Indeed.com
  • Indeed.com
  • Internal BI
  • Job Elephant
  • JobVite
  • lever, calendly, hunter
  • LI
  • Linked In
  • LinkedIn, ATS, Indeed
  • Looking to learn - right now I am the in-house executive recruiter, so I rely pretty heavily on LI. I know my team utilizes Inde
  • Lusha
  • Mostly use LinkedIn
  • MS OneNote
  • Multi-Highlight
  • my ATS
  • my HRIS
  • my massive database of untapped candidates!
  • Myspace
  • Networking
  • niche membership sites/organizations
  • Notes app on my Mac
  • OnceHub
  • OneDrive, OneNote, Zoom, Google
  • OneNote
  • OneNote
  • OneNote
  • OneNote
  • onenote!
  • Other
  • our ATS
  • our ATS
  • Our ATS
  • Our ATS Lever for reporting
  • Our own ATS
  • Outlook
  • Outlook
  • Outlook
  • PandoIQ
  • Phenom CRM
  • Phenom people
  • Practice Match database
  • Quora
  • Recruitee
  • Reddit
  • reddit is my sleeper agent - i recruit for salesforce so helps with the specialists
  • Resource.io
  • Seek Out
  • seekOut
  • SeekOut
  • SeekOut
  • SeekOut
  • Seekout
  • Slack
  • Smart Sheet
  • Smartsearch
  • Sourcebreaker
  • Swoop Talent
  • Tableau
  • Talent Discovery
  • Talent Insights- Linkedin tool
  • Taleo
  • Taleo
  • Telephone
  • Text Recruit
  • Text Recruit
  • TextRecruit
  • TextRecruit
  • the phone
  • Ultipro
  • Vettery
  • Whatever ATS the company utilizes
  • Workday
  • Workday
  • www
  • youcanbook.me for scheduling
  • Zoom
  • Zoom Info
  • Zoom Information

Chat Messages from the Session…

10:04:03 >> From  Lance Hunsicker : Will these slides be available?

10:04:28 >> From  David Marr : @Lance, not something that has been done thus far

10:04:44 >> From  Sean Rehder   to   David Marr and all panelists : I try to have the panelists monitor the chat area when they can…

10:06:11 >> From  Sean Rehder : I’ll be posting the recording later today at https://Recruiting.Work

All past recorded sessions can be found at https://Recruiting.Work/events

10:06:43 >> From  Barbara Marks   to   All panelists : Thanks for posting the recording!

10:12:52 >> From  Marvin Smith : Do any of you use something similar to organize your workflow?

10:13:51 >> From  Sue Sabol : OneNote

10:14:23 >> From  Marvin Smith : @sue my favorite

10:14:29 >> From  Eileen Sullivan   to   All panelists : I use bookmarks, but not separate categories

10:14:36 >> From  Catherine Hansen : Do these tips work in both suite and O365?

10:18:00 >> From  Brandon Barber : OneNote a lifesaver

10:20:22 >> From  Catherine Hansen : What kind of tool is OneNote, and is it part of the MSFT O365 suite?

10:20:26 >> From  Chau Nguyen : Yes, it’s sharable

10:20:41 >> From  Liza Bryant : Yes, part of O365.  I just pinned it to my task bar

10:20:56 >> From  Liza Bryant : Looks like a good tool to stay organized.  Thanks

10:21:00 >> From  Amy Westbrook : I Live by Onenote

10:21:19 >> From  Angelo Pancho : @Marvin -Do you copy & paste (or export) the content from Talent Insights to OneNote tabs for the Battlecards?  Also, are you syncing your OneNote to a MS Teams Channel?

10:24:35 >> From  Amy Westbrook : Yes

10:24:43 >> From  Brandon Barber : Yes

10:28:44 >> From  Marvin Smith : @Angelo In the case of the insights I displayed came from SeekOut.  I have not tried to export from LinkedIn Insights.  Do you do that?

10:30:00 >> From  David Marr : Spreadsheets

10:30:06 >> From  Kim Joyce : We use Smart Sheet

10:30:09 >> From  Lori Davis : Trello

10:30:28 >> From  Kim Joyce : It’s amazing for a Kanban

10:30:29 >> From  Sean Rehder : Smart Sheet is an excellent tool.

10:30:33 >> From  Sean Hanna : Dashboards and reporting for status

10:30:58 >> From  Kim Joyce : Avature is good for making a people list too

10:31:18 >> From  Sean Hanna : Talentwall.io we use is a combo of dashboard and Trello to show status by req/job

10:31:51 >> From  Le Nguyen : Another way to share information is use your Contacts. Your contacts do not need to be real people, but can be subjects. The notes section allows for attachments. So it’s an easy way to share spreadsheets, pdfs, links or texts

10:33:09 >> From  Angelo Pancho : @Marvin -Yes, it’s a simple export from LI Talent Insights…it’s a .pdf report.  I haven’t added the .pdfs to OneNote yet, but I will start doing it.

10:35:37 >> From  Marvin Smith : @Angelo I have frequently sent PDF’s to OneNote.  It saves everything as an image.  Works well except with I want live linkes

10:35:39 >> From  Marvin Smith : links

10:36:25 >> From  Rob Bursee   to   All panelists : Love this!

10:36:48 >> From  Catherine Hansen : @Eric, any tips on a bootcamp or training for learning Excel or Google pivot tables etc?

10:37:09 >> From  Catherine Hansen : …esp or recruiting or HR function would be awesome

10:38:21 >> From  Consuelo Mendez   to   All panelists : Could you share out the spreadsheet template?

10:40:12 >> From  Brad Mumpower : @Catherine LI Learning has some great Excel courses, with first month free. Pluralsight is also a good option (if you work in tech, sometimes Engineering departments have extra seats so check with that dept first to avoid cost).

10:40:46 >> From  Sean Rehder : Yes, LinkedIn learning is good…Udemy is good too

10:41:06 >> From  Mike Haley   to   All panelists : any other one note best practices?

10:41:16 >> From  Rob Bursee   to   All panelists : Any chance we could get an example copy of those last spreadsheets?

10:41:36 >> From  Mike Haley   to   All panelists : this is great by the way!!

10:42:57 >> From  Brad Mumpower : @Marvin/Eric, I’m interested to see/hear what kinds of data visualizations you share with hiring managers based on the candidate data you’re gathering, if any

10:44:11 >> From  Catherine Hansen : +1 Brad

10:46:10 >> From  Marvin Smith : Dean DaCosta’s mother lode of tools.  There should be a couple of search string builders on it…https://start.me/p/ydwkaP/lmco-ssar

10:47:03 >> From  Dan Baker   to   All panelists : @eric I’d be very interested in seeing your Excel templates you have built out.

10:49:22 >> From  Dan Baker   to   All panelists : Awesome meeting today gentlemen. A lot to digest, but this was a huge value add. Thank you!

10:49:44 >> From  Vanessa Presta   to   All panelists : Thanks everyone!

10:50:01 >> From  Tamara Garlett : Great panel – thanks, guys!

10:50:02 >> From  Scott Hand   to   All panelists : Thank you so much.  Very useful stuff.

10:50:07 >> From  Audra Colquite-Matthews   to   All panelists : Great information, thank you!

10:50:09 >> From  Angelo Pancho : Thank you guys, very helpful!

10:50:09 >> From  Catherine Hansen : Awesome panel!  And congrats on new gig Marvin

10:50:10 >> From  Brad Mumpower : @Eric thank you. Always looking to improve reporting, especially for C-Suite stakeholders

10:50:16 >> From  Kristin Megneys   to   All panelists : Thank you! Great topics

10:50:16 >> From  Vanessa Presta : Thanks everyone!

10:50:19 >> From  Christine Maniacek : Thank you, Gents!

10:50:23 >> From  Shailly Sharma : Thank you

10:50:30 >> From  Rob Bursee : Thanks for your time today… Great tool talk!

10:50:36 >> From  Saundra Ramsey : thank you for the great info always fun with you two!

10:50:37 >> From  Kristine Nemeth   to   All panelists : Thanks!

10:50:39 >> From  Kim Joyce : Good stuff!

10:50:40 >> From  Katherine Amato   to   All panelists : Thank you, great session!

10:50:41 >> From  Kim Joyce : Thank you!

10:50:42 >> From  Angie Sartori   to   All panelists : Thank you!

10:50:42 >> From  Amy Westbrook :  Thank you guys, I have learned so much!! Y’all are amazing, and I look forward to the next time!!!

10:50:45 >> From  Ronda Campbell : Thank you

10:50:49 >> From  Helen Tunea   to   All panelists : Thank you!

10:50:50 >> From  Melisa Medrano : THANKs!!!

10:50:53 >> From  Lori Davis : Thank you!!

10:50:55 >> From  Kirsten Barron : Thank you!

10:50:56 >> From  Rob Bursee : Thanks Sean! appreciate the share

10:50:59 >> From  John Sullivan : thank you

10:51:02 >> From  Tom McNamara : thank you! Nice work: )

10:51:19 >> From  Tiffanie Chiles-Mitchell   to   All panelists : Thank you, very helpful!


Some of the attendees…

Name & LinkedIn Profile Group Title Company
Lance Hunsicker Lead Executive Recruiter Parsons Corporation
Chavi Singh Manager, Talent Acquisition-Engineering & Product RentPath
Claudia Castaneda Sr Talent Advisor U.S. Cellular
Alicia Pezo Senior Manager Talent Acquisition Physical Optics Corporation
Katie Leary Contract Talent Acquisition Manager Lawrence Merchandising Services
Kristine Nemeth Corporate Recruiter | Talent Acquisition | Senior Recruiter | Full-cycle Recruitment | Diageo
Belina Pignataro Recruiter Tecan
Eileen Flynn Lead Creative Recruiter (Digital Product/UX Design) Wolverine World Wide
Paul Kudarauskas Global Talent Acquisition Manager Healthcare Consultancy Group - HCG
Tracey Anderson Executive Recruiter Veolia North America
Matt Fox Technical Recruiter AMERICAN SYSTEMS
Nicole McDaniel Talent Acquisition Partner 2 Huntington Ingalls Industries, Inc.
Sam Dumash Senior Recruiter FTI Consulting
Teri Owens Senior Recruiter Hitachi America, Ltd.
Rob Sheard Senior Recruiter CGI
Brian Geller Senior Corporate Recruiter PrimeLending
Maia Savitt Talent Acquisition Sourcer Allina Health
Giti Doustkam Strategic Talent Acquisition Partner Abbott
Eileen Sullivan Recruiter Ferrara
Brenda Furst Recruiter Starkey Hearing Technologies
Dana Bozich Senior Talent Acquisition Specialist Sedgwick
Jan Slack Corporate Recruiting Manager Banks Power
Julie Melton Recruiting Specialist SRP Companies
Dan Baker Recruiting Manager Healthstat
Satarupa Bhattacharya Team Lead Taleo
Mike Haley Recruiting Operations Team Lead BP
Catherine Hansen Talent Acquisition Manager, Global Talent Acquisition Hippo Insurance
Jaclyn Tagliani Lead Recruiter- Support Center (Corporate) National Veterinary Associates
Tina Ramirez Senior Recruiter R.J. O'Brien & Associates
Halima Abdirizak Recruiter City of Portland
Shawn Watzka Physician Recruiter NorthShore University HealthSystem
Cindy Wong Sr. Contract Recruiter Princess Cruises
Katherine Amato Senior Corporate Recruiter Guitar Center
Rawson Leavitt Sr. Manager, Talent Acquisition TigerConnect
Kathlene Whinnery Sr. Talent Advisor Viewpoint
Patrick Ward Talent Acquisition Manager Halloran Consulting Group
Nyesha Song Talent Acquisition Coordinator Solidifi
Zach Elder TA Manager FIS Global
Justin Stansberry Sr Sourcing Recruiter, Data Science & Analytics The Climate Corporation
Kasey Ethier Senior Manager Talent Acquisition SEPHORA
Kimberly Joyce Senior Analytics Sourcing Recruiter McKinsey & Company
Tiffanie Chiles-Mitchell Senior Manager, Talent Acquisition GameStop
Sue Sabol Lead Talent Acquisition Manager AT&T
Nancie Meeks Senior Sales Recruiter Insight Enterprises, Inc.
Nancy Longcoy Senior Clinician Recruiter Washington Permanente Medical Group
Amy Westbrook Talent Advisor Nielsen
Thom Macfarlane Senior Recruiter F5
Helen Tunea Director, Global Talent Acquisition Connexity
Sue Chamberland National Recruiting Manager Tecta America
Graham Berg Talent Acquisition Manager CEDAR
John Sullivan Professional Staffing Developer | Technology & Engineering Practice The Standard
Natalya McCool Senior Recruiter Berkeley Lab
Daniel Gieber Talent Acquistion Partner AMD Xilinx
Beverly Royall Talent Acquisition Specialist Reliant Rehabilitation
Ryan Willard Sr. Technical Recruiter Starz Entertainment
Linsee Mathews Talent Acquisition Specialist Apex Capital Corp
Christine Maniacek Independent Talent Acquisition Consultant / Contract Recruiter / Career Consultant Forward Intentions Group
Russell Coats Talent Manager Fieldwood Energy LLC
Anita Kumar Recruiting Atlanta Senior Recruiter GE Appliances
Barbara Marks Recruiting Atlanta Recruiting Manager (Contract) Kimco Services, LLC
Andy Pittaluga Recruiting Boston Technical Recruiter Bose
Kristina Saunders Recruiting Boston Senior Manager, Talent Acquisition J. Jill
Kelly McCarthy Recruiting Chicago Talent Acquisition Team Lead Hu-Friedy Mfg. Co., LLC
Brandon Barber Recruiting Dallas Senior Technical Recruiter Hilton Worldwide
Priscilla Vega Recruiting Dallas Talent Acquisition Manager Dallas Independent School District
Joe Sorrow Recruiting Denver Head of US Talent FullContact
Angela Vance Recruiting Minneapolis Lead Corporate Recruiter Blattner Energy
Matt Englund Recruiting Minneapolis Talent Acquisition Leader Nerdery
Regina Frierson Recruiting Nashville Recruiter Verizon
Lance Phillips Recruiting Seattle Senior Manager Talent Acquisition Taleo
Melisa Medrano Recruiting SFBA Manager, Talent Acquisition Sonoma Biotherapeutics
Jeff Shiverdaker Recruiting SFBA Senior Talent Acquisition Partner Marvell Semiconductor
Staci Daley Recruiting SFBA Recruiting Specialist for Guckenheimer @ Google Guckenheimer
Gyla Becks TA Leaders Sourcing Manager, Data Science Meta
Paige Skilling TA Leaders Vice President, Human Resources Natixis Investment Managers
Morgan Price TA Leaders Senior Vice President, Recruiting and Talent Acquisition Allied Universal
Nick Moore TA Leaders Director of Recruiting Proper Hospitality
Daniella McDonald TA Leaders Manager, Talent Acquisition WorkCare, Inc.
Glenn Murani TA Leaders Director of Talent Acquisition Vitalief Inc.
Tamara Garlett TA Leaders Principal Recruiter DocuSign
David McMichael TA Leaders Role: Executive Director, Talent Acquisition Turning Point Therapeutics
Monica Silverstein TA Leaders Chief Human Resources Officer Hemisphere Media Group, Inc.
Brooke Wheeler TA Leaders Director Talent Acquisition MerchantE
Liz Tylki TA Leaders Director, Talent Acquisition Enjoy Technology, Inc.
Rosie Armendariz TA Leaders Lead Talent Acquisition Professional City of Hope
Dan Shortall TA Leaders Sr. Director of Strategic Staffing Global Conductor
Stacey Foster TA Leaders Human Resource Director Real Floors
Robert Bursee TA Leaders Director of Talent Acquisition Operations Wellpath
Kent Button TA Leaders Sr. Director, Talent Acquisition VMware
Michael Martinolich TA Leaders Head of Global Recruiting NERA Economic Consulting
Rithesh Nair TA Leaders Head of Technology Recruiting US Bank
Jared Schulcz TA Leaders Director of Recruiting The National Academies of Sciences, Engineering, and Medicine
Liza Bryant TA Leaders Director, Talent Acquisition Moffitt Cancer Center
Tracy Sonck TA Leaders Director Of Recruiting Sares-Regis Group
Abby Snauwaert TA Leaders Director, Talent Acquisition Revenue Analytics, Inc.
Gina Kelleher TA Leaders Vice President, Talent Acquisition/Executive and Diversity Sourcing Citizens Bank
Delta Stein TA Leaders Director, Talent Acquisition / Diversity & Inclusion Chair Frontier Technology
Sean Hanna TA Leaders Director - TA Platforms and Talent Intelligence Collibra
Audra Colquitte-Matthews TA Leaders Senior Director, Global Talent AcquisitionSenior Standard BioTools
Victor Apkarian TA Leaders Director Talent Acquisition RGP
Valerie Ward TA Leaders Director of Talent Acquisition & Compensation Curinos
Jennifer Halabi TA Leaders Head of Global Talent Acquisition Sendbird
John Shearer TA Leaders Talent Acquisition Leader Curity
Melissa Rutledge TA Leaders Talent Acquisition Director Point B
Mark Tindle TA Leaders Director, Talent Acquisition Root, a part of Accenture
Consuelo Mendez TA Leaders Director of Talent Acquisition Nayya

About the author