The art side of recruiting and working with hiring managers. What are some great tactics in working with hiring managers in the recruiting process?
Listen in on what our panelists have to say.
This event is part of the “Let’s Talk Recruiting” series where a panel of recruiting practitioners get together online and have a conversation on a variety of topics related to corporate recruiting.
Our Panelists…
| Name & LinkedIn Profile | Group | Title | Company |
| Gary Michael | Recruiting LA | Head of Talent Acquisition | Virgin Orbit |
| Mike Crosby | Recruiting LA | Talent Acquisition Partner | Age of Learning / ABCmouse.com |
| Stephen Lavergne | TA Leaders | Director of Global Recruiting | Fivetran |
| Tyler Byrd | Recruiting Chicago | Talent Acquisition Manager | West Monroe Partners |
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We asked our attendees, “What is one way that you recommend using to manage your hiring managers?”
Here are their answers:
- being humble, being authentic, being in the moment, show the manager you're invested, show up to stand ups and meetings for team
- Bi-weekly 1:1's and assigned tasks w/ reminders
- Check in with them weekly with updates and next steps even if you have no new news
- clear communication and expectation up front.
- communication
- Communication
- communication
- Communication
- communication
- Consistent follow up
- Consistent touchpoints
- Constant Communication
- Constant communication
- Demonstrate your expertise and sit on the same side of the table with them
- establish SLAs
- Frequent check-ins
- Get to know them and work with them one on one if you have too.
- good communication and think through future activities
- Keep the communication going
- Learning their preferred communication style
- One to one communication
- Open and honest communication about frustrations and what might not be working
- Open communication re: TA's metrics/background work even if it's not full-blown submittals.
- Organization
- Plenty of non work related communication
- Proactively set expectations and timelines
- Recruiting touch bases
- Regular meetings, regular reporting on multiple openings
- Regular update meetings to debrief and uncover any unspoken “must haves”
- Schedule reoccuring touch base meetings
- Set expectations early.
- Setting the foundation of the process and discussing expectations on both ends while working through the process.
- setting timeliness to manage expectations
- Talent Insights/Data
- talking
- Team interview
- Unsure, here for insight.
- weekly 1:1
- Weekly meetings
- Weekly meetings on calendar
- Weekly one on one's to discuss candidate pipelines
- Weekly or biweekly status calls
- Weekly touch-point updates (via email or call)
- weekly update meetings
Chat Messages from the Session…
10:09:35// Bennett Yang : Any opinion about “training” versus “just in time training”?
10:10:38// Mike Crosby to Bennett Yang and all panelists : Bennett, I seem to recall JIT was a Toyota mfng ops process but forgot the main idea – please remind, thanks.
10:13:09// Bennett Yang : The point being that offering training many weeks or months prior to a hiring manager doing any actual recruiting means nearly all the training content is lost due to lack of application. The idea of just in time training is to only train just before the content is to be applied. The challenge in all recruiting is that reqs usually get opened long after the hiring manager feels a hiring need.
10:13:41// Mike Crosby to Bennett Yang and all panelists : Thank you – I like JIT then
10:15:48// Nadia McKinney to All panelists : Panel advice on getting hiring managers back on track when they don’t follow the process.
10:18:00// Mike Crosby to Nadia McKinney and all panelists : Nadia: If you have a regular meeting, talk about it then. If you don’t set one. That’s step 1, hopefully that works most of the time. If not, escalate.
10:18:15// DeLaina Piowaty : We go over training about interviews or hiring during our intake call or inserted in our weekly calls with HM.
10:18:28// Saundra : we use slack
10:18:36// Betty Zabs : We use MS teams
10:18:43// Mike Crosby : Ticketmaster and Age of Learning both on Slack
10:18:43// Catherine Hansen : Yes- we have “engineeering” and “business” real-time resume Slack channels
10:18:48// Catherine Hansen : With hiring managers
10:19:09// Nicki Mitchell to All panelists : Training, on any topic, can be great way to help build a relationship prior to needing it. It opens the door to have additional conversations, so I think it’s a combination of both training and just in time training.
10:19:21// Nicki Mitchell to All panelists : It’s discoverable.
10:24:46// Saundra : I use Trello for task list
10:25:21// Sean Rehder : Yes, Trello seems natural for hiring
10:26:25// Saundra : I love it and the way I have it set up. it’s just mine, but I love the fact that I can add people and assign them to the task
10:27:18// Joseph Kolligian : What resources do you use for labor market / talent pool data?
10:27:49// Catherine Hansen : yes this
10:29:28// DeLaina Piowaty : I use tracking spreadsheets, excel to document everything and /or record my intakes.
10:33:33// radhika aggarwal to All panelists : All the time
10:33:40// Catherine Hansen : Yes indeed (relationships) it’s done frequently at my companies
10:33:51// Catherine Hansen : also hiring managers would have guest speaking spots at our staff meetings
10:34:22// Mike Crosby : I wanted them to invite me, haha, and the systems engineers did when they were in town (many were remote) but the SWE leaders never did. Maybe I should have asked them more!
10:35:16// Mike Crosby : More wanted to after we got some good hires together
10:39:38// Saundra : I love the idea about screen sharing while in LIR
10:39:56// Saundra : with the hiring manager
10:39:58// Catherine Hansen : Gary, is Linked In Recruiter your “go-to” tool to frame this hard search conversation with your CEO? In other words, your source of truth?
10:41:50// Mike Crosby : @Saundra, and you can screen share regular free LI too, and train them how to search their own 1st, 2nd, 3rd degree connections for matches to skillset they need
10:44:05// Saundra : Sean Excellent suggestion
10:45:35// Saundra : love the sourcing jam
10:49:29// Gary Michael to All panelists : @ Catherine, yes LinkedIn
10:50:17// Catherine Hansen : @Mike, totally agree re transparency re req load. I find that giving them a number of other searches you’re running is a great pause moment for them
10:52:40// Saundra : @Mike so true and great suggestion
10:53:45// Catherine Hansen : Thank you!
10:53:51// Roopali Patil to All panelists : Thank you
Some of the attendees…
| Name & LinkedIn Profile | Group | Title | Company |
| Nicki Mitchell | Recruiting Atlanta | Director Talent Acquisition | Cox Enterprises |
| Dan Baker | Recruiting Atlanta | Senior Corporate Recruiter | Healthstat |
| Ednard Salvant | Recruiting Atlanta | Senior Recruiting Coordinator | WestRock Company |
| Saundra Ramsey | Recruiting Atlanta | Talent Acquisition Business Partner hiring all levels of Technology | Wahoo Fitness |
| Jessica Marotta | Recruiting Boston | Principal, Talent Acquisition | Forrester |
| Robin Guidry | Recruiting Boston | Manager, Talent Acquisition | Acquia |
| Sheila Chiodo | Recruiting Boston | Leader Recruiter | Intuit |
| Justin Dobbie | Recruiting Boston | Senior Technical Recruiter | athenahealth |
| Koli Donohue | Recruiting Chicago | Manager | Stillwater Architecture, LLC |
| Claudia Castaneda | Recruiting Chicago | Sr Talent Advisor | U.S. Cellular |
| Ben Wiebers | Recruiting Chicago | Outbound Sourcing Recruiter | Salesforce |
| Jeanette Young | Recruiting Chicago | Director Talent Acquisition | EN Engineering |
| Sarah Schaefer | Recruiting Chicago | Senior Recruiter | Fresenius Kabi USA |
| Seta Kafi | Recruiting Dallas | Senior Talent Acquisition Partner | Medecision |
| Joseph Holland | Recruiting Dallas | Recruiting Manager | Garver |
| Antonia Ndi | Recruiting Dallas | Talent Acquisition Partner | Academic Partnerships |
| Stephanie Williams | Recruiting Dallas | Corporate Recruiter | 2020 Companies |
| Delaina Silva | Recruiting Denver | Senior Talent Acquisition Consultant | SDL plc |
| Judy Lewallen | Recruiting Denver | Principal Talent Sourcing Partner/Recruiter, Talent Acquisition, Worldwide Medical and R&D | Biogen |
| Lindsey Johnson | Recruiting Houston | Talent Acquisition Manager, WorldWide Operations | Amazon |
| Vira Garcia | Recruiting Houston | Director of Recruiting | vcfo |
| Tiffany Reyna | Recruiting Houston | Talent Acquisition | Percepta |
| Sandra Maldonado | Recruiting LA | HR Business Partner and Recruiter | Esri |
| DJ Cabeen | Recruiting LA | Recruiter | Amazon |
| Bez Rengifo | Recruiting LA | Sr. Manager / Director, People Services (HR Business Partner department) | Loma Linda University Health Care |
| Becky Gramenz | Recruiting Minneapolis | Sr. Talent Acquisition Specialist | Looking for Work |
| Rob Snyder | Recruiting Minneapolis | Sr. IT Recruiter | Securian Financial |
| Kelli Ready | Recruiting Minneapolis | Talent Acquisition Partner | BluePearl Veterinary Partners |
| Roopali Patil | Recruiting NYC | Senior Talent Acquisition Specialist - R&D Engineering | Johnson & Johnson |
| Gabrielle Reilly | Recruiting NYC | Senior Talent Acquisition Business Partner | ADP |
| Jeslyn Xie | Recruiting NYC | Talent Acquisition Specialist | CI Investments |
| Jenna Kalish | Recruiting NYC | Sr. Recruiter, Talent Acquisition | WebMD |
| Darin Schemanski | Recruiting Philly | Lead - Technology Talent Acquisition | Unknown |
| Betty Zabs | Recruiting Phoenix | Senior Corporate Recruiter | Nordstrom |
| Julia Casey | Recruiting Phoenix | Recruiter | Sisense |
| Janet Bender | Recruiting Portland | Talent Acquisition Manager | M Financial Group |
| Lance Lozano | Recruiting Portland | Principal Recruiting Partner - Global Sales & Customer Success | Puppet |
| Kathlene Whinnery | Recruiting Portland | Sr. Recruiter | Viewpoint |
| David Raboin | Recruiting Portland | Senior Technical Recruiter | eBay |
| Jessica Burgess | Recruiting Seattle | Director, Talent Acquisition | Zones, Inc. |
| Sydney Clark | Recruiting SFBA | University and Diversity Sourcer | Udemy |
| Michael Salas | Recruiting SFBA | Sr. Recruiter | Unknown |
| Radhika Aggarwal | Recruiting SFBA | Senior Technical Recruiter | Macy's |
| Juston Willis | Recruiting SFBA | Lead Corporate Recruiter | SaaS/PaaS solutions | Committed to diversity & inclusion | Xray | Unknown |
| Katie Hoffmeister | Recruiting.Work | Talent Acquisition Recruiter | H&A Architects & Engineers |
| Nicole McDaniel | Recruiting.Work | Talent Acquisition Partner 2 | Huntington Ingalls Industries |
| Jeanne Amey | TA Leaders | Vice President Talent Acquisition | PennyMac Loan Services, LLC |
| Chrissy Gibson | TA Leaders | VP/Talent Acquisition Delivery Consultant, Senior | UMB Bank |
| Jo-Marie Garber | TA Leaders | HR Director | Bianco Group |
| Rachel Cupples | TA Leaders | Director, Talent Strategy & Partnerships | Recruiter.com |
| Sindy Vasquez | TA Leaders | Director Talent Acquisition | Banfield Pet Hospital |
| Bennett Yang | TA Leaders | Director Talent Acquisition | SoundHound |
| Nadia McKinney | TA Leaders | Sr. Director, Talent Acquisition & Development | PROS |
| JoDee Klinker | TA Leaders | Director of Talent Acquisition | Carson Group |
